I am currently taking a class at Kaplan University called IT301: Project Management I. The whole class is based on being a project manager and the steps that needs to be completed for the project. From what I have read, being a project manager is no simple task and requires problem solving, communication, resources, research, organization and much more.
Here are the 10 areas to Project Management:
- Project Integration Management
- Project Scope Management
- Project Time Management
- Project Cost Management
- Project Quality Management
- Project Human Resource Management
- Project Communications Management
- Project Risk Management
- Project Procurement Management
- Project Stakeholder Management
I won’t go over each of the ten areas, but here are a few that I want to point out.
First is the Scope Management. This is where the project team members draft the scope statement which outlines the project and has to be approved by the project manager. The scope statement is a map for the project and must be fine tuned prior to the start of the project. Changes throughout the project may occur, but it is preferred that any changes to the plan be made first prior to the start. Once the project manager gives approval, the project may be initiated.
Second is Time Management. Every project has a deadline and all project managers prefer making the deadline or finishing before. With the deadline, you must indicate how much time you will spend on each factor that is listed in the scope statement. Not only will this display days, but also man hours for each factor. For example, if you were creating a website that displayed videos, you would show how long the developer has to create the site and how long to make the videos. When creating the time management plan, use Microsoft Excel (Numbers for Mac) for organization and easily sum up the man hours for each factor.
Third is Cost Management. We all know budget and the majority of people in this world live on a budget. It’s the same thing for the project manager and project team members. Before starting the project and looking at the resources that will be needed, a budget should be determined. Again, use Microsoft Excel (Numbers for Mac) to determine how much you are going to pay your team members (hourly wage) for their work plus the amount for resources (website domain, video creation, materials). Once you have the total after summing up the two factors, you have created a budget. If it seems to high, make adjustments now, not in the middle of the project.
Last is Communication. Without communication, there is no project. How are you going to communicate with your team members, vendors, stakeholders, etc? This is what needs to be determined, laid out and followed. Today, there are many different ways for communication such as phone, text message, email and teleconference. In addition, you might ask the question, is there such thing as to much information? This can go both ways. Yes, there is such if you are informing your project team members and project manager of information that is obvious and won’t make an impact on the end result. No, if you are presenting information about the status of the project or if something significant will or did happen. Communication is everything and staying in contact with your project team members and project manager will make this project successful. Last point is with vendors and stakeholders, it is suggested that they are included in this plan, agree on a communication method and when they will communicate. Staying in constant communication with your resources is imperative.
You might ask yourself, what does this have to do with technology? iPhone, iMac and Surface are all products of projects. When a company, business or individual develops a product, it’s a project and following these steps will guide them through the process. If you are interested in project management, I highly suggest taking this class.